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Project Success Inc - Formerly YCA - A project management firm
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PSI - News 2009

Project Management Office




Best Practices Assessment

29 Questions – 10 to 12 Minutes to Complete
Completing this assessment will enable you to assess your existing Project Planning and Control practices and determine key areas of focus in order to drive greater results.
Your responses will be tabulated and a report will be immediately generated making specific recommendations, based on your answers. Additionally, we will compile results of all assessments and produce a white paper summarizing the results.
This Assessment Summary will be made available to you at a later date. Areas of focus in this assessment include:

  1. General Information (This will allow us to segment the results in the assessment summary white paper you will receive in the future.)
  2. Project Planning
  3. Project Control

Within the Planning and Control sections, specific best practices you may want to devote attention to will be highlighted.

Please attempt to provide the most accurate information possible as your responses will affect the findings of our published survey. Responses are kept strictly anonymous.

Click here to take the assessment
Assessment of Project Planning and Control Practice

Instructions: For each of the 5 questions below, select from the drop down box the option that best fits. For instance, if you work for a company that produces and markets toothpaste, you should probably select Consumer Products as your industry.

Information Section

Your name:
Email address:
Company:
Would you like for us to contact you regarding your assessment:
   
What industry group is your company in?
What is your approximate company size in revenue dollars?
What is your primary functional role?
What is your typical role on a project?
What are typical project types that you work on? Select all that apply.
Information Systems    Product Development   
Process Improvement    Strategy Implementation   
Sponsored Events    Marketing Campaigns   
Expansion Projects    Mergers & Acquisition   
Maintenance    Other   

Instructions: For each of the 24 questions below, indicate weather you or your organization "Always", "Usually", "Occasionally" or "Never" practice the concept presented in the question. For example, if you or your organization never appoints a project manager to lead a project, you should select "Never" from the response list on question 6. The questions are written from the standpoint of an average project within your organization. If you do not understand the question, or some terminology in the question, use the "Do Not Understand Question" option in the response list. At the end of the assessment, you will be given an option to discuss questions you answered "Do Not Understand Question" with a YCA representative. Thank you for your interest in this assessment.

Project Planning Section
  Always Usually Occasionally Never Do Not
Understand
Question
A project manager with appropriate experience, as well as management and leadership skills, is appointed for the project.
A project team is formally assigned, with representatives from all involved functional areas.
Stakeholders are asked to clearly define expected project outcomes.
Project scope, objectives, constraints and quality specifications are documented in writing.
The project team participates directly in developing the project plan.
The project is broken down into discrete activities (tasks).
A member of the project team is assigned the responsibility for managing the execution of each activity.
A diagram capturing the logical sequencing relationships among activities is developed.
Team members estimate activity durations (in working days) based on expected availability of assigned resources (rather than forcing activity durations to meet project deadline).
A schedule specifying the start and completion dates for each activity is developed.
The "critical path" (the sequence of activities that drives project duration) is identified.
If required, the project schedule is compressed to allow completion by an acceptable date.
Contingencies and uncertainties are factored into the project plan.
Resource requirements are estimated at the activity level (rather than at the project level).
Potential resource overloads, in specific future periods, are identified and resolved.
A project budget that contains cost estimates at the activity level is developed.
The project team validates the project plan and commits to the execution of the plan.
Project Control Section
  Always Usually Occasionally Never Do Not
Understand
Question
The project team and project stakeholders have access to the current schedule.
Project update meetings are held on a regular basis.
Team members report progress on each current activity at each project update meeting.
Actual costs and resource usage are tracked.
Specific actions for correcting problems (progress vs. schedule, cost vs. budget or quality vs. specification) are identified and implemented.
A project status report with updated schedule is produced and distributed to stakeholders and team members after each project status meeting.
At the close of the project, performance is formally evaluated and corrective action is taken to improve project performance in the future.

 
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